BY-LAWS OF THE
POLONUS POLISH PHILATELIC SOCIETY
Article 1 – NAME
The organization shall be known as the Polonus Philatelic Society, incorporated under the laws of the State of Illinois as a Non-Profit Corporation.
Article 2 – OBJECTIVES OF THE SOCIETY
The Society is organized exclusively for educational purposes in general, and specifically to provide members with the opportunity to increase their knowledge of Polish philately through publications, exhibitions, lectures and other activities.
Article 3 – MEMBERSHIP
Section 1. Qualifications
Any person of good character and interested in Polish philately may become a member of the Society subject to the provisions of these By-Laws and to the rules and regulations which may be promulgated from time to time by the Board of Directors.
Section 2. Categories of Membership
Membership shall not be limited as to number and shall consist of the following categories:
a. Regular Members. Regular Membership shall be open to all stamp collectors 16 years of age and older.
b. Junior Members. Junior Members shall be those under the age of 16 years. They shall enjoy all the privileges of Regular Members with the exception of voting. Upon reaching the age of 16 years, the Junior Member may apply for Regular Membership.
c. Charter Members. Charter Members shall be those admitted to the Society prior to June 9, 1939.
d. Honorary Members. Honorary Membership may be extended to any person, even though not a member of the Society, because of outstanding contributions to philately, or because of national or international prominence as a philatelist, upon approval by the Board of Directors.
e. Life Members. Life Members shall be those who have attained this status prior to January 1, 2005.
Section 3. Application for and Admission to Membership
a. Application for membership in the Society shall be made in the manner and form prescribed from time to time by the Board of Directors.
b. Admission to membership shall be based upon receipt of a completed application form accompanied by the current dues and upon the applicant’s conformance with the qualifications for membership.
c. Admission to membership shall be confirmed in writing and printed in the Polonus Bulletin or other official organ of the Society.
d. The Board of Directors reserves the right to reject any applicant with or without cause.
e. The Board of Directors has the right to sanction, suspend, or expel any member for conduct determined by the same Board to be inappropriate, unethical, or detrimental to the Society or to philately.
Article 4 – FEES AND DUES
Section 1. Members shall pay such dues as may be determined from time to time by the Board of Directors.
Section 2. Life and Honorary members shall be exempt from payment of dues.
Section 3. The dues notice shall be sent prior to the end of the calendar year and shall be payable within the first three months of the new calendar year. Any member who has not paid by the appointed time may be stricken from the membership roster.
Article 5 – BOARD OF DIRECTORS AND OFFICERS
Section 1. The Board of Directors shall consist of nine (9) members, eight (8) elected by the membership, plus the immediate past President.
Section 2. All members in good standing, with the exception of Junior Members, may vote for members of the Board of Directors.
Section 3. All candidates for the Board of Directors must be able to adequately fulfill the duties and obligations of the office.
Section 4. A nominating committee shall be appointed by the President no fewer than four (4) months prior to the Annual Meeting, and the nominating committee shall present a slate of candidates to the President no fewer than three (3) months prior to the Annual Meeting. Ballots shall be presented to the membership no fewer than two (2) months prior to the Annual Meeting.
Section 5. Election to the Board of Directors shall be for a term of three (3) years. The results of the election shall be announced and become effective at the Annual Meeting.
Section 6. The immediate past President shall be an ex officio voting member of the Board of Directors.
Section 7. The Officers of the Society shall consist of the Chairman of the Board; President; Executive Vice President; Vice President, Administration; Secretary; and Treasurer. The elected Board members shall select the offices of Chairman of the Board; President; Executive Vice President; and Vice President, Administration from among their number. They then shall select from their number or from the general membership candidates for the office of Secretary and Treasurer. If selected from the general membership, these Officers will be considered as non-voting members of the Board of Directors.
Section 8. No member of the Society shall hold more than one office.
Section 9. The Board of Directors and Officers shall serve from Annual Meeting to Annual Meeting for the term of their offices.
Article 6 – POWERS AND DUTIES OF THE BOARD OF DIRECTORS AND OFFICERS
Section 1. All property, funds, and affairs of the Society shall be managed by the Board of Directors. In addition to the power and authority expressly conferred upon the Board of Directors by these By-Laws, the Board of Directors shall have the right, power, and authority to exercise all such powers and do all such things as may need to be done for the Society, but subject to the laws of the State of Illinois.
Section 2. Decisions of the Board shall be by majority vote. This vote may occur during a Board meeting at which the members are physically present or by electronic mail or fax that is duly signed by the Board member. All members of the Board are required to have access to electronic mail.
Section 3. If any Board position becomes vacant for any reason, the remaining members may declare such office vacant and appoint a successor who shall hold office for the unexpired term of the office.
Section 4. Chairman of the Board. The Chairman of the Board shall preside over all meetings of the Board of Directors and shall provide leadership, governance and strategic fundraising.